Privacy Policy

The following policy outlines how Gentex Corporation (the “Company”) will collect, use, protect and disclose personal information, and also describes other important topics regarding your privacy.

By using our website, or by otherwise providing us with personal information, you consent to all of the terms of this Privacy Policy. If you do not agree with any terms of this Privacy Policy, please do not use our website, or submit any personal information to us. Please note that this policy also applies to the Company’s employees, contractors, clients, customers and suppliers, including their exchange of email with us.

What is Personal Information?

Personal information is any information that can identify an individual or through which an individual’s identity can be deduced. Personal information does not include information which does not relate to an identifiable individual, for example, information that has been rendered anonymous such that it can no longer be used to identify any individual. Further, personal information does not include information that is about a company, instead of an identifiable individual.

Why Does the company collect Personal Information and what Personal Information is collected?

In serving the needs of the Company and its employees, contractors, suppliers, clients and customers, it is important that the Company has accurate information. The Company may collect personal information in order to:

  • establish an individual’s identity, such as your first and last name, and contact information, such as your address, telephone number, or e-mail address,
  • understand the individual’s needs for and preferences with respect to, and determine the individual’s suitability for products and services. For example, we may request information regarding your vision condition to better serve and accommodate you. – provide you with our products and services and process payments for transactions you have agreed to enter with us
  • inform you of new products and services
  • for employees or contractors, to establish, maintain, and potentially terminate, an employment or contractor relationship, including the provision of benefits
  • adhere to legal requirements
  • carry out other purposes which are disclosed to you and to which you consent

We may collect personal information when you voluntarily provide it through one of our websites, or when you provide it to us through other means. With your consent, we may collect information regarding you from third parties.

How will Personal Information be used?

The Company may use personal information in order to:

  • establish, administer, maintain, and potentially terminate the employment or contractor relationship, including without limitation, to administer and maintain benefits
  • operate our website in accordance with our terms and conditions
  • respond to your questions or inquiries conduct market research and surveys
  • conduct promotional activities, including contests
  • improve our products, services and websites
  • comply with legal, regulatory and other obligations
  • carry out business operations
  • inform you of new products and services
  • provide you with products or services you have agreed to receive and process payments and/or process and ship orders, (for example, if you make a purchase from us)
  • carry out other purposes that are disclosed to you and to which you consent

When might Personal Information be disclosed?

The Company may disclose personal information in order to: establish, administer, maintain and terminate the employment or contractor relationship, for example, by checking your references to assist with hiring decisions, and to administer and maintain benefits and payroll

  • submit quotes or proposals to prospective customers or clients
  • explore and/or undertake corporate opportunities, including a merger, acquisition, amalgamation, IPO, financing, reorganization or sale of the Company, including the due diligence process and the transfer of information through to closing of any such transaction
  • carry out other purposes that are disclosed to you and to which you consent

There are some instances where we may need to disclose personal information to third party service providers that assist us in carrying out the purposes described in this Privacy Policy. Whenever we engage a third party service provider, we confirm that its privacy and security standards meet our requirements.

In the event that a third party service provider is located outside of Canada, your personal information may be transferred to countries outside Canada, including to the United States, whose data protection laws may differ from the jurisdiction in which you live. As such, this information may be subject to access requests from the government, courts or law enforcement or regulatory agencies of that jurisdiction according to the laws of that jurisdiction.Please note that from time to time, we may be compelled to release personal information as required or permitted by law.

We may also use or disclose your personal information if we have reason to believe that using or disclosing such information is necessary to:

  1. conduct investigations of possible breaches of law;
  2. identify, contact, or bring legal action against someone who may be violating an agreement they have with us;
  3. investigate security breaches or cooperate with government authorities pursuant to a legal matter; or
  4. to protect our rights, safety or property.

How does the company collect Personal Information?

The Company collects personal information at the time an individual becomes a new customer, client, supplier, employee or contractor of the Company and thereafter during our communications and interactions with the individual. For example, the Company collects personal information through:

  • our sales and supply agreements
  • job applications
  • visits by individuals to our website and/or intranet
  • your other provision of personal information to us
Employees and contractors are responsible for ensuring that changes to their personal information (i.e. address, telephone number, social insurance number, banking information for the purpose of direct deposit, etc.) are communicated to the Company.

How does the company protect Personal Information?

We have put safeguards, security systems and processes, including physical, organizational, and technological security measures, in place to help protect personal information against unauthorized access, disclosure, use, or modification, whether on-site or off-site.

The personal information we hold is accessible only to those Company individuals who have been designated with the authority to access it for the purposes described in this privacy policy and to the extent necessary to accomplish these purposes. For example, human resource files as well as information regarding payroll and benefits coverage are accessible to the Company’s relevant benefits and/or payroll providers. All personal information provided to the Company’s benefits and/or payroll providers or to other third parties is disclosed only upon assurances that those third parties maintain similar standards of personal information protection.

We manage the personal information we collect from our offices at Toronto, Ontario.

How long will the company retain personal information?

Personal information is only retained for so long as is necessary for the purposes for which it has been collected. Personal information will be destroyed once it is no longer needed by us and once all of our legal obligations have been met.


By submitting your personal information to us, you have consented to our use and disclosure of the personal information for the purposes as outlined in this policy. If we wish to use or disclose your personal information other than as described in this policy, we will obtain your consent before doing so unless we are legally allowed or required to use or disclose your personal information without your consent.

If you prefer that we not use or disclose your personal information for any of these purposes, you may notify us in writing at any time. If you do not notify us, we will consider you to have consented to our continued use and disclosure of your personal information. A notification that we not use or disclose your personal information for certain purposes may affect our ability to provide you with products and/or services.

How can you access and correct your personal information?

Your personal information, hard copy or electronic, is accessible to you, and you may request a correction of it if you believe it to be incorrect. However please note that if your information is combined with information of others (such as payroll spreadsheets), you will not be granted access to such information unless we are able to segment your personal information such that you will not have access to the personal information of other individuals. There may also be other circumstances in which it is not possible to access certain information. To request access to or correction of your personal information, please contact us using the information provided below. We may require you to verify your identity before allowing you to access or correct your personal information. If your request for personal information entails a significant cost due to time, resources or copying, there may be a charge.

Our website and how we collect information through technological means

Each time you visit our website, we gather the date, time, browser type, name of visitor’s internet service provider, the site that referred the visitor to us, any pages that are requested, the navigation history and IP address of the visitor. The foregoing information does not generally contain anything that can identify users personally. We use this information for our internal audit log and system administration, and to gather broad demographic information about our user base. This information may be shared with third parties in order to provide services for aggregate use.

If you object to this gathering of information, you should not use or access our web pages. Our website may employ the use of “cookies”. A “cookie” is a small line of data that is sent to your Internet browser from a web server and stored on your computer’s hard drive. Cookies can track how and when you use a site. If you do not wish to receive cookies, re-set the options in your web browser. However, setting your browser to reject cookies generally hinders the browser’s performance and will adversely affect your experience while using our websites.


We do not knowingly collect Personal Information from children. If a child has already provided us with Personal Information, his or her parent or guardian may contact us for the purpose of deleting this information.

Changes to this Policy

We reserve the right to modify this privacy policy at any time. We will reflect any such modifications to this privacy policy on our website and will indicate the date this privacy policy was last amended. Your continued access to and/or use of the website, or provision of personal information to us after any such changes constitute your acceptance of, and consent to, this privacy policy, as revised. Please periodically review this privacy policy so that you know what personal information we collect, how we use it, and with whom we may share it.

Who should you contact if you have questions or concerns about this policy?

If you have any questions or concerns about this policy, or should you wish to review or request correction of your personal information, please contact us at 1.855.837.4448.

You may also contact our Privacy Officer by writing to

Gentex Corporation
600 North Centennial Street
Zeeland, MI 49464
Telephone: 616.392.7195